MEETING SCHEDULES

• CES Calendar (scroll to the bottom, highlight Eastern District, then select "view calendar")
• Eastern District Faculty/Staff Meetings
• Eastern District Faculty/Staff Meeting Guidelines
• Wisline Meeting Schedule
• Streaming Audio Archives

Eastern District Faculty/Staff Meetings

Fiscal Year 2008-2009 Eastern District Faculty/Staff Meeting Schedule

District Program Area Meetings are scheduled from 9:00 am – 2:30 pm.
The November All-Faculty/Staff Meetings are scheduled from 9:00 am – 3:00 pm.

NOTE: In February 2009, we will be holding regional meetings instead of district meetings.  The districts are bringing in Purdue Extension Staff to present the “Crucial Conversations” workshop on four different days.  The meeting will take place from 9:30 am – 3:00 pm.  Faculty, Academic Staff, and Support Staff are invited to one of the following locations (staff are encouraged to meet as an office in one location):
- Tuesday, February 17 – UW-Barron Campus, Rice Lake
- Wednesday, February 18 - Western District - location - TBD
- Thursday, February 19 – The Gathering, Shawano
- Friday, February 20 – Olympia Resort & Conference Center, Oconomowoc

Date	Location	Program Area(s) Meeting & Room Assignments
1/21/09	Brown County UWEX Office Green Bay	Family Living & WNEP (separately or together) CNRED
1/21/09	UW Green Bay Campus Green Bay	4-H Youth - IS1129A Computer Lab
2/17 – 20/09	see above "February" information - $10 registration fee -	All-Colleague Conference "Crucial Conversations" (3 pages; 105 KB)
3/18/09	UW Green Bay Campus Green Bay	Family Living & WNEP (separately or together) - Phoenix A&B Room
3/18/09	Combined meeting w/Central District & State Staff – location - TBD	4-H Youth
4/15/09	UW Green Bay Campus Green Bay	Family Living & WNEP (separately or together) - Phoenix A&B Room CNRED -1965 Room
5/20/09	UW Green Bay Campus Green Bay	Family Living & WNEP (separately or together) -Phoenix A&B Room 4-H Youth -Phoenix C Room AG -1965 Room
May 09	Date & Location - TBD	CNRED

• Please note: For more details, including meeting contact person, go to the CES Calendar (scroll to the bottom, highlight Eastern District, then click "view calendar")
• For general information please email: karen.smiley@ces.uwex.edu

Additional Dates to Note:

• WACEC District Meeting, location-TBD: February 2009
• Department Head Conference, Stevens Point: March 2-4, 2009
• JCEP Conference, Madison: March 31 – April 2, 2009
• North Central Region Urban Extension Conference – Milwaukee: May 4-7, 2009 (4th is pre-conference)
• WACEC Conference, La Crosse: June 15-16, 2009 (WACEC Board also meets on 14th)

EASTERN DISTRICT FACULTY/STAFF MEETING GUIDELINES

PARTICIPATION

Staff participation in the fall and spring District All-Faculty/Staff meetings is required. Requests to be excused from participation in these meetings should be forwarded to the District Office 2 weeks in advance of scheduled meeting date.

District Program Area meetings should be scheduled on the third Wednesday of the month, whenever possible.

District meeting opportunities are designed to contribute to staff development and programming efforts by providing face-to-face opportunities:

1. to increase individual and group subject matter content knowledge and process skills,
2. to identify, discuss, plan, and evaluate cooperative programming efforts, and
3. to enhance program and cross program area teamwork, networking, and collegiality.
   WNEP Nutrition Educators are welcome to any in-services they feel will be of value to them. Group participation will be coordinated by WNEP and Family Living District Program Reps.

REGISTRATION

The fall & spring All-Faculty/Staff meetings are coordinated through the district office. For those meetings coordinated by the district office:

• Advance notice of intent to participate is needed by promoted date.
• Registration information will be distributed well in advance of meeting date via Department Heads. Please submit one response per county.

District Program Area meetings are the responsibility of the Program Area Representatives (or their designee).

PROGRAM AREA MEETING GUIDELINES

Each program area is expected to plan program area meeting dates. When appropriate, every effort should be made to meet on the third Wednesday of the month (scheduled district meeting dates), at a common location, and scheduled from 9:00 am - 2:30 pm, to facilitate ride sharing. Facilities, finances, agendas, etc. are the responsibility of the program area for those meetings not coordinated through the District Office.

BAD WEATHER CANCELLATION POLICY

A policy was developed in 2006 regarding what to do if bad weather is anticipated for a meeting date.  The policy was reviewed during this meeting, and will be added to the ‘Things to Consider When Planning District Meetings’ document.

It was determined that due to size of the district, and the amount of distance that staff, speakers, presenters, and guests need to travel, a decision of whether to cancel any meeting would be done before the end of the business day on the DAY BEFORE the scheduled meeting date.

District All-Faculty/Staff Meetings:

For All-Faculty/Staff Meetings, where the district office is in charge of all meeting arrangements, the district office will make the decision of whether to cancel the meeting, and will make all of the contacts.  An email will be sent out to staff, speakers, presenters, guests and specialists before 4:30 pm to notify staff that a meeting has been cancelled.  The district office will also change their voice message to indicate that the meeting has been cancelled.

District Winter WACEC Meeting:

For Winter WACEC Meetings, where the district office is in charge of all meeting arrangements, the district office will make the decision of whether to cancel the meeting (possibly in conjunction with one or more department heads).  The district office will contact each department head or county program assistant via phone & email before 4:30 pm.  Each county will be asked to contact their WACEC members to let them know that the meeting has been cancelled.  The district office will also contact any speakers, presenters, legislators, guests, and specialists.  The district office will also change their voice message to indicate that the meeting has been cancelled.

District Program Area Meetings:

For Program Area Meetings, where the program area representative/liaison (or designee) is in charge of all meeting arrangements, each program area will be responsible for making the decision of whether to cancel the meeting or not.  If more than one program area is meeting, program areas should work together to make the same decision.  The district office is available for consultation in making the decision.  Each program area is responsible for making contacts with their staff, speakers, presenters, specialists and guests before 4:30 pm if the meeting is cancelled.

The district office is willing to send out an additional email to the entire district to indicate that the meeting has been cancelled, but the program areas are still responsible for contacting their people.  The district office will also change their voice message to indicate that the meeting has been cancelled.

NOTE: If the weather is questionable, but the meetings will still be held, the district office is also willing to change their voice message to indicate that the meeting is still scheduled.

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Wisline Meeting Schedule

Please Note: UW Extension, Cooperative Extension, Eastern District monthly audio conference calls are scheduled for the third Monday of each month (except January, which is scheduled for the fourth Monday). All calls are scheduled from 9:00 – 10:00 am. One call per county, please.

There is no Audio Conference scheduled for October, due to the All-Faculty/Staff meeting.

Note: Due to the fact that the February meetings are regional rather than district meetings, a February District Wisline has been scheduled.

Telephone: 888-677-9189
Madison Local: 316-0022

Conference Code: 8454#

Scheduled Dates for Fiscal Year 2008-2009:

• December 15, 2008
• January 26, 2009
• February 16, 2009
• March 16, 2009
• April 20, 2009
• May 18, 2009
• June 15, 2009

NOTE: These discussions will be recorded and available below as streaming audio files, via Windows Media Player. Please allow one week for new recordings to be posted to this page.

• Please contact Karen Smiley for more information: 920-465-2147/ karen.smiley@ces.uwex.edu

Archived Wisline Meetings are also available here...

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